What is a venue walk-through entail? A venue walk-through is when the couple, the venue coordinator, the wedding planner, the caterer, and any additional wedding vendors who can attend, get together and review the wedding day logistics. A venue walk-through is critical to a wedding planner, because this is where we discuss the layout options, the wedding day flow, location of important items (card table, seating arrangements, etc...) and more.
In every wedding planning package that White Dress Black Tie offers, a venue walk-through is included because it is so important to ensure your wedding day goes smoothly and exactly as you would like. It is at the venue walk-through that we can discuss about a rain back up plan, if the location of the DJ that you had in mind will work based on a power source availability, and if the catering team needs to provide more staff to accommodate the guest count. All these small details come together for your grand event. Nothing is overlooked.
After the venue walk-through, from a wedding planners perspective, we start composing the wedding timeline and that is when the couple really starts seeing how all their wedding vendors and details starts to come together. We organize it to help couples understand the details and the behind the scenes tasks that we are taking care of, that the couple may not even consider.
In addition, we can work on the reception layout after meeting with our clients and enter it into a program we use that allows us to manipulate and move tables to show couples different layout options. The picture below shows you an example that we can create for guest to get a better understanding of the floor plan and layout for guests, where their wedding cake will be located, any carving stations for food purposes, and more. If your Type A like us, we like everything neat and in an organized fashion to allow us to quickly check and confirm details. The best part about this program, is it is super simple to change and edit layouts or even to provide you with multiple layout options. We create a floor plan chart for each of our clients, included in the package price.
A venue walk-through is required most of the time by wedding planner, caterers, and venue coordinators because it allows us to work as a team to execute an event flawlessly for our couples.